Computerized maintenance management systems are vital tools in several sectors, from scheduling asset maintenance to collating machinery information and streamlining work orders.
Many of the computerised maintenance management systems used by businesses today have a cloud-based platform on which they operate off. It is very beneficial from a security and data perspective, however, with companies growing and moving into large-scale worksites, maintenance management employees will find themselves spending less time in their office using these systems.
In this piece, we will discuss the benefits of employees using mobile devices. To fully experience the benefit of a CMMS and thereby increase their efficiency.
Every employee has a phone. This can allow instant access to a CMMS database. Wherever employees may be placed, they can be sure of accessing the system through their mobile device. Meaning that managers can send out work orders while employees can receive work orders. These are helpful, as carrying log-books around or post-it notes is not an effective method of operating for employees. With a CMMS system, employers can have peace of mind knowing that this will not happen.
Easy access to information
Information can be accessed instantly, from vendor details to equipment warranties and maintenance processes. Employees can access information through their phones rather than having to walk around the worksite and request files. Ensuring that time is not wasted.
When employees are required to answer details about specific assets for a report or are unsure of how processes are conducted, they will be able to access information instantly.
While conducting a maintenance work order, if a specific part is needed for the maintenance, the system can confirm through the information available if the spare part is available or whether more needs to be purchased.
Providing employees with easy access to information solves many potential problems and results in a more efficient workplace.
Reduction in costs
Employees are the people most present on the worksite. They are the ones that are most likely to spot potential problems that require maintenance and repair. With a CMMS system in their pocket, they can either address the situation or notify employers that maintenance is required. This leads to the issue being addressed before it has the chance to get out of control and become more expensive.
The reduction in costs will not only be felt through an increase in preventative maintenance but also through a decrease in unforeseen breakdowns, which can result in overtime or extreme cases of a plant shutdown. These are both very costly situations that many businesses would rather avoid.
Increased labor control
CMMS systems increase efficiency but with this comes increased control for employers. Along with increased transparency and accountability for employees. Through a CMMS system installed on a mobile device, employers can assign work orders. Employers can also be sure of the employee attending to the request and collect information following the completion of the requests, all while monitoring the progress being made all through their phone.
The maintenance repair time, the employee assigned, and other relevant details can all be uploaded and stored securely on the system leading to better labor control without the need to enter an office or access to a laptop. This is all due to the information being uploaded through a mobile phone.
Increased inventory control
Asset-intensive businesses often have difficulty keeping track of their machinery and stock, due to paper-based systems being inaccurate and outdated, a cloud-based system is the best option.
The most common issue a cloud-based system can help address is accessibility. Employees need to have their laptops or be in their office next to their computers to log in. This can affect the efficiency of inventory control. CMMS systems on mobile devices allow employees to access information on stock level whenever required, even if they are out of the office, allowing employees to take full advantage of their smart device.
Once a new shipment of stock is received, employees can upload that information immediately rather than having to wait to get back to the office. These may seem to be minor convenient functions, however, they result in increased control for the business.
By equipping employee mobile phones with CMMS, the company will receive a better facility maintenance system and other benefits as listed.
By leveraging the fact that all employees have a mobile phone introducing a system that will benefit all employees would be an intelligent decision for employers to make. The benefits of a CMMS are numerous, and due to the ease of implementing the system, it is the responsible decision for many businesses to make.